Form Center

2. Office of Emergency Management
4. Special Event Application

   This application must be completed and submitted a minimum of 15 working days prior to your event date. If your event requires a traffic plan, this application must be completed and submitted a minimum of 60 working days prior to your event date. Incomplete applications may result in delay or denial.

6. Event Information
8. Event Name:*
10. Event Date (Start Date, End Date):*
12. Event Start Time:*
13. Event End Time:*
15. Setup Start Time:*
16. Teardown Complete By:
18. Event Location / Venue Address:*
20. Applicant Name/Authorized Agent:*
22. Organization/Business Name:
24. Organization/Business Address:
26. Organization/Business Phone:
28. Primary Contact (if different from applicant):
30. Primary Contact Phone:
31. Email:
33. Event Type (check all that apply):*

    1. Parade
    2. Festival/Fair
    3. Concert
    4. Market
    5. Run/Walk
    6. Private Event (outdoors)
    7. Other
34. If Other, please explain:
36. Total expected attendees:*
37. Number of vendors/booths:*
39. Street Closures / Barricades
41. Will you request street closures or barricades?*

    1. Yes
    2. No
43. If yes, please include:
45. Street/Lane closure start time and date:
46. End time and date:
48. Please list the street closures requested for your event (For partial street or lane closures please indicate what lane(s) you are requesting:
50. Plan for barricade monitoring:

    1. Request city support
    2. Provide private personnel
51. Contact information for monitoring personnel:
53. Traffic Plan (Required for any event impacting roads or traffic flow)

    You must include a traffic management plan that addresses the following:

55. Detour Routes (Describe alternate routes for vehicle traffic):
57. Parking (Identify designated parking areas for attendees, vendors, and staff):
59. Pedestrian Safety (Detail how pedestrian flow will be managed and kept safe):
61. Explain emergency access route(s):
62. Confirm clear access will be maintained for emergency vehicles:

    1. Yes
    2. No
64. Will signs, cones, or message boards be used?

    1. Yes
    2. No
65. If yes, describe:
67. Have you contacted fire or police personnel to direct traffic flow?

    1. Yes
    2. No
68. If yes, please list the agency/company name and number of staff:
70. Attach a map showing
    • Street closures
    • Detour routes
    • Vendor setup
    • Parking and pedestrian zones
    • Emergency vehicle paths
72. Safety and Security Plan
74. Will you require police/security support?*

    1. Yes
    2. No
75. If yes, describe:
77. Will EMS standby services be needed for the event?*

    1. Yes
    2. No
78. If yes, describe:
80. Note: Events requiring security must coordinate with local law enforcement. Two officers may not be sufficient for large or outdoor events. Any event requesting EMS standby must coordinate with Scurry County EMS.
82. Alcohol Sales and Consumption
84. Will there be alcohol at your event?*

    1. Yes
    2. No
86. If there will be alcohol at your event, you must complete the following:
88. Type of Alcohol Involvement

    1. Alcohol will be sold
    2. Alcohol will be served but not sold (e.g., free beer garden)
    3. Attendees may BYOB (Bring Your Own Beverage)
90. If alcohol will be sold, has TABC been contacted?

    1. Yes
    2. No
92. Note: No glass containers allowed on City or County property.
94. Food Trailers, BBQ Pits, & Open Flames
96. Will your event include any of the following?

    1. Food trucks/trailers
    2. BBQ pits
    3. Open flames (grills, smokers, etc.)
98. If yes, please answer the following:
100. How many food vendors using trailers/pits?
102. Will propane or open flames be used?

     1. Yes
     2. No
103. Fire Extinguishers on site?

     1. Yes
     2. No
105. Describe fire safety precautions:
107. Vendor Information
109. Will you have vendors on-site?*

     1. Yes
     2. No
110. If yes, please list your vendor access time and vendor exit time:

     Note: Vendors must remain inside barricades until released by an authorized person.

112. Animal Attractions
114. Will your event include any animals (e.g., petting zoos, pony rides)?*

     1. Yes
     2. No
115. If yes, you are required to:
     • Notify City of Snyder Animal Control and/or Texas AgriLife
     • Attach all health/safety certifications and insurance documentation
     • List all animals to be present
117. If yes, what animals will be present?
119. Waste, Sanitation & Cleanup
121. Describe your plan for waste disposal, restrooms, and cleanup. If your event requires additional dumpsters or roll-offs, please list the number required in the plan.*
123. Insurance
125. Proof of general liability insurance is required. Attach certificate naming City of Snyder as an additional insured. *
127. Acknowledgments
129. Please confirm: *

     1. I agree to notify all vendors and participants of relevant safety rules.
     2. I understand that barricades are not to be moved without city authorization.
     3. I agree to coordinate directly with the Local Law Enforcement for any event requiring security.
     4. I understand failure to provide complete and accurate information may result in denial or revocation of event approval.
     5. I agree to coordinate with Snyder Fire Marshal Office on any required permits.
     6. I agree to coordinate with Scurry County EMS on any medical stand-by.
     7. The applicant/authorized agent and any other persons on whose behalf the application is made must covenant and agree that they will, jointly and severally, indemnify and hold the city harmless against liability for any and all claims, judgments and associated legal expenses and costs and for claims and litigation arising out of the special event including, but not limited to, those for damage to property or injury to or death of persons.

     
     

131. By signing below, the applicant/authorized agent understands that this application is not considered complete unless all applicable questions have been answered, all attachments included, and any other documentation required by the Office of Emergency Management. Submission of a Special Event Application does not guarantee event approval; a final permit will not be issued until all approvals have been granted and all applicable requisites have been met as determined by the Office of Emergency Management.

133. Signature: *
134. Date:*
Leave This Blank:


136. 1. Receive an email copy of this form.
137. Email address

     This field is not part of the form submission.

138. Submit

* indicates a required field